POSITION OVERVIEW

About the Position:

The Accounting Clerk performs various clerical and routine accounting tasks in support of finance department, to include posting entries, verifying and reconciling input to financial reporting system output, processing payments, and/or assisting in preparation of billing and other financial reports. Responds to inquiries and contacts other departments, vendors and schools to resolve a variety of problems.

POSITION QUALIFICATIONS

Education

• High School Diploma or GED

Experience

• Two years of accounts payable/accounts receivable experience to include one year of payroll experience.

Other Requirements

• Must possess or have the ability to obtain a valid IVP fingerprint clearance card by the time of hire.
• Must possess or have the ability to obtain a valid Arizona Drivers License by the time of hire.

Preferred Requirements

• Associates degree or higher in business administration
• Three or more years of accounts payable
• Three or more years of accounts receivable
• Two or more years of payroll experience

ESSENTIAL JOB TASKS

• Prepares journal entries by compiling and analyzing data
• Documents financial transactions
• Responsible for substantiating financial transactions
• Responsible for fixed assets and prepaid expenses
• Follows internal controls to maintains financial security
• Reconciles bank accounts each month
• Determines the daily cash balance
• Ability to analyze and solve problems
• Prepares routine administrative paperwork
• Performs basic accounting procedures
• Analyzes accounting options and choose the best method
• Assists Payroll Specialist with preparing and processing payroll
• Backup to payroll specialist
• May compile payroll data such as garnishments, vacation time, insurance and ASRS deductions.
• May compile internal management reports from payroll system software

• Contact various department supervisors for any missed times
• Calculate garnishments and respond to creditors, lawyers and courts
• Arizona State Retirement uploads and payments
• Other duties as assigned

Working Conditions

Regularly required to sit, stand, walk, talk, hear, operate a computer, and other office equipment; reach with hands and arms, and must occasionally lift and/or move up to 10 pounds. Work with frequent interruptions, maintain emotional control under stress, and repetitive hand motions.